What is the CommBiz Facility Authority form used for?

The CommBiz Facility Authority form is used to add, view or manage CommBank Market Rate Loans (MRL) and Asset Finance Arrangements on CommBiz.

It defines who can authorise CommBiz payments and requests on these facilities (known as the Electronic Account Authority or EAA). It also defines how many Authorisers are required to make requests, process payments and any payment limits that may apply to the facility (known as the Electronic Method of Operation or EMOO). 

On CommBiz:

  • Market Rate Loans can be viewed, drawn down, consolidated and have the balance increased or decreased
  • Asset Finance Arrangements can only be viewed

The CommBiz Facility Authority form can be submitted as part of the CommBiz Application when setting up a new CommBiz Service or by an Administrator on an existing CommBiz Service.

Completing the CommBiz Facility Authority form

By signing a CommBiz Facility Authority form, Facility Owners consent to who and how (if applicable) the facility(s) will operate on the CommBiz Service.

The CommBiz Facility Authority form has 3 parts:

Part A – Electronic method of operation in CommBiz 

This defines the number of authorisers and lists each Authoriser required to process a payment or request;, it shows the following information: 

  • Service ID – The CommBiz Service ID the account(s) will be added to or changed on
  • Application ID – This is the Application Number or Maintenance Request Number that generates
  • Name of Facility – Facility name you entered when you submitted the Application or Maintenance Request
  • Facility number – The Loan or Arrangement number(s) that will be added or updated as part of this request. If multiple Loan or Arrangements are being added or updated, they will appear on the next page

If the facility(s) is being added as view only (cannot be transacted on) it will show a ‘View Only’ watermark over the table.

Part B – Persons authorised to operate on Facility(s) in CommBiz 

This lists all Users who have been appointed as Authorisers or who are being removed as Authorisers for the facility(s) listed in Part A. 

Users who are already Authorisers on the facility(s) listed in Part A, or who are already identified Users and are being appointed as Authorisers, will have their details shown in the fields and won’t need to sign the form.

Users who are being appointed as Authorisers and aren’t identified on CommBiz will have their details shown in the fields and will need to provide additional information so we can identify them. If the User banks with:

  • CommBank – they can provide their CommBank BSB and Account Number in the Reference Account field then confirm their details are correct and sign in the Signature field
  • A different financial institution – They will need to confirm their details are correct and sign in the Signature field. They will also need to complete and return the Certified Copies Identification form

If a Maintenance Request includes removing Authorisers from the accounts listed in Part A, the Authorisers’ Full Names and Dates of Birth will be displayed; they won’t need to sign the form.

Part C – Declaration and Acknowledgement

The Declaration and Acknowledgement needs to be signed by the Director(s) or Authorised Officers of the facility(s) being added or updated in Part A. By signing this, facility owners are consenting to: 

  • Removing any listed Authorisers or changing the EMOO;
  • Allowing the listed Users to have electronic access to the facility;
  • Allowing the listed Users to be able to authorise any electronic instructions on the facility; and
  • Allowing any other person authorised by an Administrator to have electronic access to the facility

The form will need to be signed in accordance with the below table:

Entity Structure of Account Owner
Person(s) authorised to sign declaration
Company
  • 2 Directors or Director and Company Secretary; or
  • Sole Director
Incorporated Association
  • 2 Authorised Officers listed on your Minutes of Meeting held with the Bank
Unincorporated Association
  • 2 Authorised Officers listed on your Minutes of Meeting held with the Bank
Trust Account
  • 2 Trustees; or
  • Sole Trustee; or
  • Director and Secretary
Partnership and Joint
  • Two parties to sign
Sole Proprietor / Firm
  • Proprietor; or
  • Sole Director
Personal
  • Where accounts are jointly held by multiple personal parties, a minimum of 3 parties to sign
Government / Public Authority
  • Mayor; or
  • Chairperson; or
  • President; or 
  • Vice President; or
  • Other Authorising Officer

Please ensure all your customer details are up to date with CommBank, including current directors or Authorised Officers and Minutes of Meetings. Outdated information, held by the Bank, may delay processing of the Maintenance Request.

CommBiz Maintenance Requests can be sent to bankfeed@cba.com.au for processing.