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What you'll need

    • Permission to create the payment type
    • Permission to import files
    • The payment file you'd like to import

About

  • There are a number of file types you can import into CommBiz. The most popular file type is Direct Entry (EFT), which aligns to the direct entry file specifications. Direct credit is available on all CommBiz services. Direct debit for business is only available on application.

    You can also import IMT, Priority Payment, non-CBA payment files, BPAY files, ISO 20022 payment files and CommBiz address book files.

    If the Import Files screen doesn't appear and you don't have an Import Files option on the left-hand menu, contact your Administrator.

Create a payment file

  • You can create a payment file in a text document (.ABA) or excel spreadsheet (.CSV) by following the specific CommBiz file specifications for the payment type (such as; Direct Entry, BPAY, IMT or ISO 20022).

    Call 13 2339 for a copy of the most recent file specification version.

Create payment file from accounting software

Most payroll and accounting software programs can create a payment file in the appropriate file formats. This removes the need to manually create a payment in CommBiz, which is time consuming and can lead to payment error.

To create a payment file from your accounting software, there are multiple file specification requirements that you will need to establish in your payroll/accounting software (e.g. MYOB, Attache Quicken, SAP etc).

Note: For privacy of payment data (e.g. payroll), it's recommended payment files are stored on a secured network directory with restricted access.

 

The following is an example of the specification details for a Direct Entry (EFT) file specification.

Bank Name/Code
CBA
Account
Ensure your CBA BSB and Account Number are entered
Direct Entry/APCA ID
301500  
Balancing entry
Required
Character set
Must be standard ASCII character set (ie Windows/DOS format with CR/LF)
File format
Must comply with APCA file specifications for ABA files (available from CBA on request)

How to create a file import payment

  • Import a payment file
     

    1. Log on to CommBiz, then select File Transfer
    2. Select the file type from the dropdown

      Note: There are a number of file types you can import. Ensure you select the correct file type from the dropdown menu
    3. Select Browse to find the payment, then Open
    4. Check the box next to Set File as Modifiable, so you can remove any payees from the file later

      Note: Our security feature NameCheck will only work on payment files with up to 50 payees

      Note: If you'd like to process the file via the Government Direct Entry System (available only to Government agencies), select the checkbox beside GDES
    5. To restrict access to the payment, select a transaction purpose or leave as None
    6. Select Import file
    7. Select the file you'd like to confirm, then Confirm
    8. The Submit page will display. Select the file, then Submit 
    9. Review the details then Submit. Select Confirm.

  • Authorise & release payments
     

    To authorise the payment, you'll need to be an Authoriser of the debit account. Contact your Administrator if you're unable to authorise payments.

    1. Select Payables, then Authorisations Required
    2. Select the transaction, then Authorise

      Note: Find the transaction you'd like to authorise from the list. To review the details, select the Transaction ID
    3. On the Confirm Authorisations Required screen, enter your details, then Authorise. The payment status will be Processed. If additional authorisers are required, the payment status will be Partially Authorised, which means the payment is waiting for authorisation.

  • Reject a payment
     

    To reject the payment, you'll need to be an Authoriser of the debit account. 

    1. Select Payables, then Authorisations Required
    2. Select the transaction, then Reject
    3. You can enter a reason for the rejection in the Additional Comments field 
    4. Select Confirm. The payment status will be Rejected.

Reduce false-billing scams

NameCheck is a CommBank security feature designed to reduce false-billing scams and mistaken payments.

Learn more

Download user guide

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